Apex Molecular respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
This privacy policy is provided in a layered format so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy policy.
Purpose of this privacy policy
This privacy policy aims to give you information on how Apex Molecular collects and processes your personal data through your use of this website, including any data you may provide through this website when you submit an enquiry, purchase a product or service, or otherwise contact us.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.
Controller
Apex Molecular Limited is the controller and responsible for your personal data (collectively referred to as “Apex Molecular”, “we”, “us” or “our” in this privacy policy).
We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.
Contact details
If you have any questions about this privacy policy or our privacy practices, please contact our data privacy manager in the following ways:
Email address: info@apexmolecular.com
Postal address: Block 19 Alderley Park, Mereside, Alderley Edge, Macclesfield, Cheshire, SK10 4TG
You have the right to make a complaint at any time to the Information Commissioner’s Office (“ICO”), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to the privacy policy and your duty to inform us of changes
We keep our privacy policy under regular review.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.
We use different methods to collect data from and about you including through:
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Click here to find out more about the types of lawful basis that we will rely on to process your personal data.
Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Purpose/Activity | Type of data | Lawful basis for processing including basis of legitimate interest | |
---|---|---|---|
To register you as a new customer | Identity | Performance of a contract with you | |
Contact | |||
To process and deliver your purchases including: | Identity | Performance of a contract with you | |
Manage payments, fees and charges | Contact | Necessary for our legitimate interests (to recover debts due to us) | |
Collect and recover money owed to us | Financial | ||
Transaction | |||
Marketing and Communications | |||
To manage our relationship with you which will include: | Identity | Performance of a contract with you | |
Notifying you about changes to our terms or privacy policy | Contact | Necessary to comply with a legal obligation | |
Asking you to leave a review or take a survey | Profile | Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services) | |
Marketing and Communications | |||
To enable you to complete a survey | Identity | Performance of a contract with you | |
Contact | Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business) | ||
Profile | |||
Usage | |||
Marketing and Communications | |||
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) | Identity | Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) | |
Contact | |||
Technical | |||
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you | Identity | Necessary to comply with a legal obligation | |
Contact | |||
Profile | |||
Usage | |||
Marketing and Communications | |||
Technical | |||
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences | Technical | Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) | |
Usage | |||
To make suggestions and recommendations to you about goods or services that may be of interest to you | Identity | Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) | |
Contact | |||
Technical | |||
Usage | |||
Profile | |||
Marketing and Communications | Necessary for our legitimate interests (to develop our products/services and grow our business) |
Marketing
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
Promotional offers from us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You may receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving that marketing.
Third-party marketing
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
Opting out
You can ask us to stop sending you marketing messages at any time by contacting us using the details at the top of this privacy policy.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our cookie policy
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may share your personal data with the parties set out below for the purposes set out in the table Purposes for which we will use your personal data above.
We require all third parties who process your personal data on our behalf to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers acting as data processors to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We do not transfer your personal data outside of the UK or EEA unless you request that we put you in contact with a collaborator based outside the UK or EEA.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How long will you use my personal data for?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
In some circumstances you can ask us to delete your data: see your legal rights below for further information.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:
If you wish to exercise any of the rights set out above, please contact us our data privacy manager.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
LAWFUL BASIS
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
THIRD PARTIES
APEX MOLECULAR COOKIE POLICY
This policy sets out how cookies and similar technologies are used on Apex Molecular Limited’s (“we”, “our”, “us”, “Apex Molecular”) website.
Please take the time to read this policy. If you have any queries regarding cookies on our website, or this policy, please contact us using the details at the bottom of this policy.
What are cookies?
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive.
Why do we use cookies?
Our website uses cookies to distinguish you from other users of our website and to help our website work more effectively. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. The section “What cookies does Apex Molecular use?” below explains what cookies we use and why.
What cookies does Apex Molecular use?
We use the following cookies:
Third party cookies
Third parties may set cookies on our website, either for themselves or on our behalf. These cookies are used to provide certain features on the website and help us to review how our customers’ use the website. For example, you might get cookies from social media websites when you share something or connect through those sites. You can turn third party cookies off when managing your cookie settings on Apex Molecular’s cookie banner.
Third Party Advertising
We advertise on sites such as Google. We may place cookies to help us determine how many people who click our ads end up purchasing our products. The conversion tracking cookie is set on your browser only when you click an ad. These cookies expire within 30 days and do not contain information that can identify you personally.
Managing Cookies set by us
Essential Cookies (Basic Operations)
Essential cookies enable the website to function correctly. You may disable these cookies by changing your browser settings, but this could affect the functionality of the website.
Analytical, Functionality and Targeting Cookies (Content, Site and Ad Personalization)
You can manage your preferences for analytical, functionality and targeting cookies by clicking on the cookie banner. You can toggle the settings to either “On” or “Off”. Make sure to click to save your preferences once you are done.
Alternatively, you can use your browser settings to remove or block cookies on your computer.
To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.
Please note that if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.
Contact details
If you have any questions about this cookie policy or our use of cookies, please contact us in the following ways:
Email address: info@apexmolecular.com
Postal address: Block 19 Alderley Park, Mereside, Alderley Edge, Macclesfield, Cheshire, SK10 4TG
Aim
Apex Molecular Limited (Apex Molecular, we, our) is a controller in relation to personal information. This means that we are responsible for deciding how we hold and use personal information about you.
This Policy is to inform you how Apex Molecular collects and processes your personal information as part of our recruitment process (whether you are applying to be an employee, worker or contractor), how we hold the data, and your rights relating to your personal information. This Recruitment Privacy Policy supplements and should be read together with our Privacy Policy and Appropriate Policy Document (which is available on request from info@apexmolecular.com).
Data Protection Principles
We will comply with data protection law and principles, which means that your personal information will be:
What information do we collect about you?
In connection with your application for work with us, we may collect, store, and use the following personal information about you:
We may also collect, store and use the following “special categories” of more sensitive personal information:
How do we collect the information?
We may collect this personal information from the following sources:
How will we use your personal information?
We use your personal information to enable us to:
We have a legitimate interest in processing personal information during the recruitment process and for keeping records of the process. Processing personal information from you allows us to manage the recruitment process, assess and confirm your suitability for employment and decide to whom we offer a job.
It is in our legitimate interests to decide whether to appoint you to the applicable role since it would be beneficial to our business to appoint someone to that role.
We also need to process your personal information to decide whether to enter into a contract with you.
Once we receive your personal information, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the applicable work/role. If you do, we will decide whether your application is strong enough to invite you for an interview.
If we decide to call you for an interview, we will use any information you provide to us at the interview to decide whether to offer you the role.
If we decide to offer you the role, we will then take up references, and depending on the proposed role, we may carry out a criminal record and/or other background checks before confirming your appointment.
We will not use your personal information for any purpose other than the recruitment exercise for which you have applied, unless we have your consent to do so.
How will we share the information?
Your information will be shared internally for the purposes of the recruitment process. This includes members of the HR and recruitment team, interviewers involved in the recruitment process and managers in the business area with a vacancy.
We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. We will then contact your nominated referees to obtain references for you, and may carry out employment background checks including a criminal record check. All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We will also share your name and contact information with our current landlord (if applicable), in order for a security pass to be issued to you for the site where our offices are based. Prior to issuing you with a security pass, the landlord will carry out a background check, and general search via OSINT using the personal information we shared with them, and any further personal information you provide to them directly. These searches are carried out by the landlord, for the landlord’s security purposes. The landlord acts as an independent controller of the personal information we share with them (and which you directly share with them). We do not have any control over what the landlord does with the information once we share it with them. You should ask the landlord for a copy of their privacy policy for your records. The landlord does not share search results with us, unless there is something specific of note, which may affect our decision to employ you. If the landlord shares any personal information with us resulting from its searches, we will process it in accordance with this policy as an independent controller.
All (i) staff, and (ii) third parties, who process your personal information as data processors on our behalf, in each case who have access to your personal data, are bound by a duty of confidentiality.
We do not transfer the personal information we collect about you outside the UK.
How will we use sensitive personal data?
We may process health information to consider if we need to make reasonable adjustments to the recruitment process for you. This is to carry out our obligations and exercise specific rights in relation to employment.
We may use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
We do not envisage that we will process information about criminal convictions, unless we plan to offer you a particular role. If necessary for the role you applied for, we may carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. For example, some roles within our company require a high degree of trust and integrity since they involve dealing with certain controlled and regulated substances, and so we would ask you to seek a basic disclosure of your criminal records history.
We use a third party to do this on our behalf and may receive a copy of their report if you have consented for us to do so.
If you fail to provide personal information
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for a particular role and you fail to provide us with relevant details, we will not be able to take your application further.
How is the personal data is stored?
We take all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss or unauthorised access. We have appropriate technical and organisational measures in place for security and controlled access. These include measures to deal with any suspected data breach. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know for the purposes of your potential recruitment.
How long is personal data retained?
Your personal information is deleted 6 months following notification that you were unsuccessful in your application for the relevant role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.
What rights do I have over my data?
Data protection regulations provide that you have certain rights over your personal data. These include, under certain circumstances, right to access data, have data rectified if incorrect, have data deleted, object to processing, request the restriction of processing and request the transfer of your personal information. Further information on your rights is available in the “Your Rights” section of our Privacy Policy.
Automatic Decision Making
Our recruitment processes are not based on automated decision-making.
Updates to our this policy
We keep this Recruitment Privacy Policy under review and may make changes at any time. Any updates will be published on our website.
Further Information
If you have any questions about this Recruitment Privacy Policy or how we handle your personal information, please contact our privacy manager us in the following ways:
Email address: info@apexmolecular.com
Postal address: Block 19 Alderley Park, Mereside, Alderley Edge, Macclesfield, Cheshire, SK10 4TG
You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO) who is responsible for data protection issues in the UK, however, we would welcome the opportunity to address any concerns you have first, so please contact us in the first instance.